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How to Translate Entire Google Slides Presentation [2023]

Translating Google Slides one-by-one for your organization isn’t exactly the most productive workday activity, is it? As it turns out, the best way to translate an entire Google Slides presentation to another language in 2023 isn’t with Google Slides itself. Nor is it by using free third-party Google Slides translator tools online.

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Here you will learn why you can’t translate all slides at once easily with your current method. We also tell you how to translate an entire Google Slides presentation most efficiently with the best Google Slides document translator online. As a result, you will translate Google slide decks faster, smarter and easier.

Check out the video below. The process demonstrated for translating an entire PowerPoint also works for Google Slides.

Translating Google Slides Presentations: Common Issues

1. Google Slides Itself Can’t Translate Entire Google Slides Presentations

You cannot translate entire Google Slides presentations within Google Slides without obtaining a third-party add-on from the Google Workspace Marketplace. What’s more, your organization might not approve of this method from a security standpoint.

When you use add-ons, they are able to read the content of your Google Slides presentation. 

Otherwise, you need to copy and paste text from each text box into an external translation tool such as Google Translate. It requires you to translate one segment at a time and paste it back into your slide show. It’s tedious and very time-consuming. 

In summary, if you want to translate all Google Slides presentation slides at once, there is no built-in feature to do so. You can use Google Translation Hub which is Google’s answer to a web-based translation management system. However, there are some limitations to it. 

At Pairaphrase, we have created a Google Slides translator that comes with additional benefits that might better suit your organization. We discuss this below.

2. Free Google Slides Translator Tools Have Size Limitations

If you commonly translate Google Slides presentation files larger than 10MB, many free document translator tools won’t let you. For instance, Google Translate has a limit of 10MB, and it’s not the only tool that has restrictions on size.

Therefore, if your company needs to translate large Google Slides presentation files, you need a better alternative.

How Can I Translate an Entire Google Slides Presentation?

To translate an entire Google Slides presentation, use professional translation software. Our recommended solution is Pairaphrase. It allows you to translate whole Google Slides presentation files larger than 10MB, provides data security and allows you to edit/improve, save & reuse translations. 

First, you must download the file as a PowerPoint (PPTX) in Google Slides (it takes 5 seconds!). 

How to Convert Google Slides to PowerPoint?

To convert a Google Slides presentation to PowerPoint in the Google Slides application, follow these 5 steps:

  1. Go to the File menu
  2. Select “Download”
  3. Choose “Microsoft PowerPoint (.pptx)”
  4. Name the file
  5. Click “Save”

Why Pairaphrase is the Best Way to Translate a Google Slides Presentation 

Pairaphrase is the best way to translate a Google Slides presentation out of any other translation software on the market. This is because Pairaphrase is essentially a translation management system that is made specifically for organizations like yours.

It’s specially engineered to give you access to quick translations and cost-reducing features that improve your translation quality over time. This is all without requiring you to spend time learning the software. The majority of Pairaphrase users are organizations that need to translate large documents and files such as Google Slides presentations.

Here are some specific features that make Pairaphrase the best way to translate a Google Slides presentation:

1. Batch Translation (Top Google Slides Translation Method for Multiple Files)

Pairaphrase is the fastest way to translate a Google Slides presentation. It allows you to upload a Google Slides presentation file and receive a first draft translation of it within seconds or a couple minutes.

Even text within the charts and diagrams you create within the Google Slides presentation will be translated for you. Not only are all the Google Slides presentation slides translated for you in one go, but you also have the ability to translate multiple files or documents at the same time in a single batch.

This is particularly useful for a group of files that are related to a single project (we’ll explain further in the Translation Memory section).

2. Translate Google Slides Presentations & Keep Formatting

File formatting preservation is another convenient feature of Pairaphrase.

When you run your entire Google Slides presentation file through Google Slides presentation translator tools online, many of them will lose all the formatting and layout of your slide deck. Pairaphrase attempts to retain much of your image placement, line breaks, paragraph breaks, font properties, images and charts.

This means that you save countless hours of work because you won’t need to reformat the entire file.

**Please note Pairaphrase automatic formatting isn’t perfect, but it will save you some time.**

translate google slides
Example of a presentation translated by Pairaphrase

3. Reuse Words & Phrases (Translation Memory)

One of the strongest arguments for Pairaphrase being the best way to translate a Google Slides presentation is its use of Translation Memory technology.

After you receive that quick first draft translation of your file from Pairaphrase, you can edit the translation segments within the Translation Editor to improve the translation. As you edit the file and save your changes, your text is stored in a bilingual central repository for future use as translation memories.

How Translation Memory Helps with Translating Google Slides Presentations

Translation memories are terms and phrases that were previously either machine-translated and human-edited or human-translated and saved within the system.

When you upload more documents for future translation work, the system separates your source text into segments and then searches for exact or fuzzy matches of those segments in your translation memories. The system will present the most closely-related phrase from your translation memories to be used as the translation. You can then accept or modify those “matches” to be used as the translation for a segment.

As you save translations in your translation memories, you get more matches and the system continuously improves translation quality. This also significantly reduces your translation time and costs. It’s important to keep in mind that in order to reap the benefits of a translation memory system, human editing of machine translation or human translation is required.

4. Google Slides Presentation Translation Collaboration

You might find yourself in a situation where you need to work with a subject matter expert on a particular translation project. Whether this person is a colleague within your organization or an external business partner, collaboration functionality is a must.

Pairaphrase offers easy, real-time collaboration. You can quickly share translated files and invite colleagues into the platform to work on edits without needing to upgrade your plan. What’s more, you can even track user edit history by segment so there’s no second-guessing regarding whom changed what.

Superior translation collaboration is another reason why Pairaphrase is a great choice.

5. Translation Engine Options

When you use Pairaphrase as an alternative to Google Translate or in place of another free tool such as onlinedoctranslator.com, you have more flexibility. For instance, you have the choice of more than one translation engine. You can translate not only with Google’s engine, but also Microsoft and Amazon Translate.

6. Data Security

Data breaches are increasing exponentially, which makes data security non-negotiable when you are translating business documents such as slide decks.

Pairaphrase offers the highest standards in security when it comes to protecting your translation data. Here is how Pairaphrase protects your translation data so that your company’s information stays secure and confidential:

  • SHA-2 and 4096-bit encryption
  • 256-bit SSL certification
  • Encrypted file storage in transit, in use and at rest via AWS
  • “No Return” to machine translation providers
  • PCI-compliant payment processing via Stripe
  • HIPAA, SOC1 and ISO27001 compliant datacenters
  • Multi-Factor Authentication
  • TLS 1.2 (Transport Layer Security)
  • Last login date and time display in footer
  • Automatic session logout if idle
  • Password expires after one year
  • Auto-lock after failed password attempts
  • Device Authentication
  • Compliant with GDPR & HIPAA
  • Single Sign-On
  • Supports secure browsers; Chrome, Firefox, Edge & Safari
  • Third-party security audit & assessment records

Ready to Translate a Google Slides Presentation?

Pairaphrase allows you to translate a Google Slides presentation into more than 100 languages and 10,000+ language pairs. This includes English, Spanish, French, German, Italian, Portuguese, Arabic, Hindi, Swedish, Dutch, Korean, Japanese, Chinese and more. 

What’s more, it performs file translation for 22 file formats.

Now that you know how to translate an entire Google Slides presentation file efficiently using Pairaphrase, experience it for yourself!

Schedule a demo or share this article with a colleague.

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