HIPAA translation software and FERPA-aligned workflows

Identify whether your files contain PHI, student education records, personally identifiable information or other sensitive content.

Determine whether your workflow requires a BAA, institutional agreement, data processing terms or internal procurement approval.

Define which departments, users and reviewers are authorized to translate, review, download or manage the content.

Review the selected AI or Machine Translation provider’s data training, encryption and retention practices.

View Data Handling & Governance →

Assign qualified reviewers for medical, educational, legal or other high-impact content before final delivery.

Apply your organization’s policies for retaining or deleting documents, translations and reusable translation assets.

Pairaphrase supports HIPAA-compliant deployments when appropriately configured and used by the customer.

Pairaphrase provides security and workflow controls and can enter into a BAA with customers processing PHI. The customer’s agreements, configuration, policies and use of the Service also determine compliance.

Pairaphrase supports FERPA-aligned deployments for educational institutions translating student education records. FERPA compliance depends on how the institution manages authorization, access, disclosure, agreements, retention and use of the Service.

Yes. Pairaphrase can enter into a Business Associate Agreement with customers using the Service to process Protected Health Information.

Discuss BAA Requirements →

Organizations should not assume that the free consumer version of Google Translate is appropriate for processing PHI.

Google Cloud Translation is a separate enterprise service. Organizations must confirm whether the specific service is covered under Google’s BAA and configure their Google Cloud environment appropriately.

Read the Complete Google Translate HIPAA Guide →

Schools should not assume that a public translation tool is appropriate for student education records. Institutions should evaluate authorization, contractual terms, institutional control, user access, retention and disclosure practices before using a third-party service.

HIPAA primarily applies to Protected Health Information handled by covered entities and business associates. FERPA applies to student education records maintained by educational agencies and institutions subject to the law.

Which law applies can depend on the organization maintaining the record, the information involved and how that information is used.

Yes. Organizations can manage access for departments such as Special Education, multilingual services, HR and Health Services according to each user’s responsibilities. The customer remains responsible for determining who is authorized to access regulated or sensitive content.

No. Pairaphrase does not use Customer Content to train, fine-tune, improve, or develop public or general-purpose AI models. Pairaphrase uses supported provider APIs with customer-data protections, though exact provider practices may vary by service, configuration, and applicable terms.

Review the Pairaphrase Security page for platform-level controls and Data Handling & Governance for supported provider processing, encryption, training and retention information.