CASE STUDY
The Challenge
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The Approach and Implementation
The Results
Pairaphrase was approached by the district, which was facing significant translation challenges. Their internal bilingual staff, including administrators and teachers, were overloaded with translation tasks alongside their regular duties, leading to incomplete translations and hindering parent communication.
Various departments, such as communication, ESL/ESOL, enrollment/admissions, special education, migrant liaisons, and curriculum development, had diverse translation needs—from newsletters to transcripts to lesson materials. Failing to address these challenges could result in poor communication, staff burnout, legal risks, and unfair treatment of students, impacting parent involvement and student success.
The challenge was to provide an effective translation solution that promoted clear communication, supported staff well-being, ensured compliance, and gave every student the opportunity to succeed.
Pairaphrase simplified integration for this school system with its cloud-based platform, which eliminated the need to download any software. In minutes, the setup was complete. Users received secure access through Multi-Factor Authentication (MFA) or Single Sign-On (SSO), ensuring tight access controls. This allowed the district to smoothly blend powerful translation tools into their workflows, boosting efficiency and productivity while also prioritizing security
In just 10 months, Pairaphrase transformed translation operations for the school district, delivering dramatic gains in speed, quality, and cost efficiency. By leveraging advanced machine translation and secure, user-friendly workflows, the district seamlessly processed millions of words, reaching an estimated annual throughput of 600,000 words. Output quality consistently reached bilingual standards with minimal post-editing, reducing translation time by more than 80% and enabling staff to communicate more quickly and confidently.
These improvements had a measurable impact across the entire district. Translation costs dropped from $90,000 to just $10,000, and traditional 4–7 business-day wait times were eliminated entirely. Today, 90% of translations require no post-editing at all, allowing teams to share critical information instantly. As a result, the district now operates with significantly enhanced communication efficiency, ensuring families and staff stay informed without delays or budget strain.
"Pairaphrase has made our Spanish translation process much quicker. It greatly facilitates our in-house translators and is affordable as well. We are able to process, translate, and submit district and school-level communications more efficiently using this tool."
- Director, Multilingual Programs and Services
Pairaphrase is a secure and easy-to-use AI translation management system that helps organizations simplify and accelerate their translation processes. Supporting over 140 languages, it enables users to instantly translate 25+ document types and large batches of files at once, saving over 80% in costs compared to traditional translation services. Key features include:
Purpose-built for translation, with agentic and generative AI that helps teams move faster and work smarter.
Streamlines translation with automation and translation memory, making it fast and intuitive—even for users without translation experience.
Enables real-time teamwork across teams and regions, allowing users to involve the right people at the right time.
Protects sensitive data with advanced encryption and compliance standards.
Combines AI-powered translation with human refinement and responsive customer support to ensure precise, reliable results.
Tailors workflows to your organization’s needs, giving you greater control and flexibility.
Pairaphrase is trusted by global enterprises, schools, and institutions that need fast, accurate, and secure multilingual communication at scale.
Meet with us to discuss your organization’s challenges and receive a customized solution.
