Best Way to Translate Documents for Business
The best way to translate documents for business is by using translation software and working with a professional translator. This two-pronged approach will produce the healthiest combination of accuracy, cost minimization and speed.
Free machine translation tools alone cannot produce quality translations for you. Quality is particularly important when translation accuracy can make or break the goal of the business document. It’s beneficial to explore translation software that is meant for professional translation purposes, such as in a business environment when you need to produce translations on behalf of your company or organization.
In this article, we discuss the best way to translate documents for business so that you save time, cut costs, and improve your translation quality for future translation projects.
At the core of this discussion will be Pairaphrase, a web-based translation management system for enterprises. Pairaphrase is the best way to translate documents for business use, and we are about to tell you why.
Why Pairaphrase is the Best Way to Translate Documents for Business
Pairaphrase is the best way to translate documents for business out of any other translation software available.
Pairaphrase best serves those who need to translate business documents, or anyone that frequently produces bulky documents that need to be translated into another language. For business, communicating with customers, partners and employees in a multilingual capacity requires speed, efficiency and quality when there is a bottom line at hand.
With this in mind, we specifically engineered Pairaphrase with features that make Pairaphrase the best way to translate documents on behalf of a business:
Fast Business Document Translation
Pairaphrase is the best way to translate business documents, with speed. You can upload a document and receive a first draft translation of it within seconds.
All the pages are translated for you at the same time, and you also have the ability to translate other types of files or documents at the same time with a batch upload. This is particularly useful for a group of files that are related to a single project (we’ll explain further in the Translation Memory section).
File Formatting Preservation
Another feature that makes Pairaphrase the best way to translate documents for business is file formatting preservation.
When you run your document through free translation tools on the web, many will lose the formatting of your document. Not Pairaphrase. With Pairaphrase, your images, line breaks, paragraph breaks and font properties all stay in place.
The result? You save yourself countless hours of work because you don’t need to reformat an entire document.
If file formatting retention isn’t enough of a reason to make Pairaphrase the best way to translate documents for business, we’re about to give you another. It’s called Translation Memory.
When you use Pairaphrase’s File Translator to produce a fast “first draft” translation of your document, you can edit the translation segments within the Translation Editor to improve the quality of the translation.
As a reminder, edits are necessary when you use any translation software, since machine translation output is the lowest quality translation you can receive. If you’re bilingual, you could do this yourself, or you could invite a translator or bilingual colleague to help.
As you edit the file and save your changes, your text is stored in a bilingual central repository for future use as translation memories.
Translation Memories are words and phrases that were previously either machine-translated and human-edited or human-translated and saved within the system.
When you upload more documents for future translation work, Pairaphrase separates your source text into segments and then searches for exact or fuzzy matches of those segments in your Translation Memories. The system will present the most closely-related phrase from your Translation Memories to be used as the translation.
You can then accept or modify those “matches” to be used as the translation for a segment. As you save translations in your Translation Memories, you get more matches and the system continuously improves translation quality. What’s more, this significantly reduces your translation time and costs.
It’s important to keep in mind that in order to reap the benefits of a Translation Memory system, human editing of machine translation or human translation is required. This is a necessary component of the best business document translator tool.
If you’re not bilingual, inviting a bilingual colleague or a translator will be necessary for producing high-quality document translation. Similarly, you might need a subject matter expert to contribute. Regardless of the situation, collaboration functionality is a must in translation software.
Pairaphrase offers easy, real-time collaboration. And this is another reason our translation software is the best way to translate documents for business.
You can quickly share translated files and invite colleagues into the platform to work on edits without needing to upgrade your plan. What’s more, you can even track user edit history by segment so there’s no second-guessing regarding whom changed what.
Superior translation collaboration is another reason why Pairaphrase is the best way to translate documents for business.
Enterprise Data Security
Data confidentiality and security is another matter that makes Pairaphrase the best way to translate documents for business purposes.
Why? Data breaches are increasing exponentially, which makes data security non-negotiable when you are translating business documents such as PDF’s, Word documents, Excel spreadsheets and more. With business data being a common target for hackers, translation software contains a wealth of information that they would want to expose.
Thankfully, Pairaphrase offers the highest standards in security when it comes to protecting your translation data. Here is how Pairaphrase protects your translation data so that your company’s information doesn’t become compromised:
- SHA-2 and 4096-bit encryption
- 256-bit SSL certification
- Encrypted file storage in transit, in use and at rest via AWS
- “No Return” to machine translation providers
- PCI-compliant payment processing via Stripe
- HIPAA, SOC1 and ISO27001 compliant datacenters
- Multi-Factor Authentication
- TLS 1.2 (Transport Layer Security)
- Last login date and time display in footer
- Automatic session logoff if idle for more than 30 minutes
- Password expires after one year
- Auto-lock after 4 failed password attempts
- Device Authentication
- Compliant with GDPR & HIPAA
- Single Sign-On
- Supports secure browsers; Chrome, Firefox, Edge & Safari
- Third-party security audit & assessment records
Recommended Business Document Translator
Fast Turnaround Translation: How to Get it
While fast translation turnaround and linguistic quality is a delicate balance, this post will tell you how to best use Pairaphrase to get fast translations.
Best English to Arabic Document Translation Software
Looking for English to Arabic translation software, but not sure what features you need? Access this buying guide.
Best OnlineDocTranslator.com Alternative (2022)
Considering an alternative to OnlineDocTranslator.com? Explore why Pairaphrase is the best OnlineDocTranslator.com alternative for enterprises.
How to Translate an IEP Document
Need to translate an IEP document? Learn how to translate IEP documents in the most efficient and secure way possible.
Machine Translation (MT): Your Guide to the Basics
Curious about Machine Translation (MT)? Learn about machine translation, how it works, benefits of machine translation & more.
How to Translate PDF Document Text to Another Language
Learn common issues involved with translating PDF documents and discover why Pairaphrase is the best PDF document translator.
How to Translate XML Files Online
Need to translate XML files online? Learn about the best features to use when translating XML files.
Best English to Italian Document Translation Software
Want the best English to Italian document translation software for business? Read about the 10 best English-Italian translator app features.
Learn all about terminology management in this comprehensive guide.
Smartling Alternative for 2022 Onward
Want a Smartling alternative? Explore 10 possible reasons you need one, and why Pairaphrase might be your best alternative.
How to Translate XLIFF Files Online Successfully
Need to translate XLIFF files online? Learn why Pairaphrase is the best way to translate an XLIFF file.
Best Japanese to English Document Translation Software
Looking for Japanese to English translation software, but not sure what features you need? Access this buying guide.
How to Translate SRT Files Effectively
Learn how to translate SRT files in 2022! Explore the reasons Pairaphrase is the best way to translate an SRT file effectively.
Best English to Japanese Document Translation Software
Looking for English to Japanese translation software, but not sure what features you need? Access this buying guide.
Brochure Translation Software Features to Look for
Need brochure translation? Look for these 10 top brochure translator features (before you buy).
Best Way to Translate Articulate Course Files
Need to translate Articulate course files? Learn why Pairaphrase is the best way to translate Articulate files (XLIFF 2.0).
Best Way to Translate Multiple Files Simultaneously Online
Need to translate multiple files simultaneously online? Learn why Pairaphrase is best for batch translation.
Translating with Amazon Translate (AWS) Using Pairaphrase
Curious about translating with Amazon Translate (AWS)? Learn about using Amazon’s machine translation engine with Pairaphrase.
Best English to Hindi Document Translation Software
Looking for English to Hindi translation software, but not sure what features you need? Access this buying guide.
How to Translate Large Files with Ease
Need to translate large files? Learn about the best tools to use when translating large PDF’s, documents & more (10MB+).
Catalog Translation Software Features to Look for
Need catalog translation? Look for these 10 top catalog translator features (before you buy).
Best English to Vietnamese Document Translation Software
Looking for English to Vietnamese translation software, but not sure what features you need? Access this buying guide.
How to Create Effective Termbase Glossaries for Machine Translation
Need to create a termbase glossary? Get our top 5 tips for creating effective termbase glossaries for machine translation.
Best English to Korean Document Translation Software
Looking for English to Korean translation software, but not sure what features you need? Access this buying guide.
DeepL Alternative for 2022 Onward
Explore various DeepL drawbacks and user-specific needs you might identify with. This way, you can conclude whether alternatives to DeepL could fill these gaps.
Most Accurate Translator: How to Get it
While a 100% accurate translator does not yet exist, this post will tell you how to get the most accurate translator tailored to your company’s words and phrases.
2022 Translation Industry Trends to Anticipate
Explore 2022 translation industry trends! Learn about 10 translation industry trends 2022 will bring, according to our predictions »
Secure Transcription Software That Translates Languages
Need secure transcription software that translates languages? Learn what features to look for and how Pairaphrase will benefit you.
Best English to Portuguese Document Translation Software
Looking for English to Portuguese translation software, but not sure what features you need? Access this buying guide.
Translation KPIs for Translation Management Success
Establishing translation KPIs (Key Performance Indicators)? Here are the 5 Most Important KPIs for translation management success.
5 Things Pairaphrase Cannot Do For You
Pairaphrase is a powerful tool, but it is not a replacement for the human translation and post-editing review process. Read this before you buy.
Subscribe to our Blog
Get expert translation tips straight to your inbox, and get more from Pairaphrase. Subscribe to the Pairaphrase Blog today.