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Best Medical Dictation Software (HIPAA-Compliant) for Multilingual Conversations


Want the best HIPAA-compliant medical dictation software for recording multilingual patient-doctor conversations? 

In this day and age, your medical practice can’t risk anything but the best software. Providers are busier than ever, hospitals are short-staffed and data breaches are rampant. In such a highly regulated sector, it’s important to have peace of mind so you can do your job–providing quality care for your patients.

Understandably, you’re already short on time. That’s why at Pairaphrase we did the legwork to compile a list of the 10 best multilingual medical dictation software features, HIPAA-compliant and all. If you want to jump straight to a recommendation, check out our HIPAA-compliant app for language translation that provides securely stored transcriptions and audio recordings of your patient-doctor conversations.

10 Best Multilingual Medical Dictation Software (HIPAA-Compliant) Features for Conversation Recording

1. Proof of PHI & HIPAA Compliance Audit

The best medical dictation software for multilingual conversations will provide you with 3rd-party proof that it complies with PHI (Protected Health Information) & HIPAA (Health Insurance Portability And Accountability) regulations. Because your multilingual dictation app will collect electronic PHI that is created, received, used, or maintained, you will need to ask the software developer for their proof of a third-party audit.

2. Enterprise Level Security

Going a step further, it’s important for any multilingual medical voice recording software to not only be HIPAA-compliant, but to also include security fit for enterprises. This means a suite of additional security measures such as the following:

  • SHA-2 and 4096-bit encryption
  • 256-bit SSL certification
  • Encrypted file storage at rest, in use and in transit
  • “No Return” to machine translation providers
  • PCI-compliant payment processing
  • HIPAA, SOC1 and ISO27001 compliant datacenters
  • Multi-Factor Authentication
  • TLS 1.2 (Transport Layer Security)
  • Last login date and time display
  • Automatic session logoff if idle
  • Password expiration 
  • Auto-lock after failed password attempts
  • Device authentication
  • Compliance with GDPR
  • Single Sign-On
  • Third-party security audit & assessment records

3. Auto-Transcription

Having your medical dictation software transcribe your voice to text is handy. With a built-in transcriber that will automatically convert speech to text in real time, you can later access a transcript of your conversation after you speak and translate. No need to hire a medical transcription specialist after you finish your audio recordings!

4. Speech Recognition Editor

Speech recognition is everywhere –– it’s used to search the web, command our phones, power customer service call centers and to order everyday household goods. As you’re aware, this ubiquitous technology is still far from perfect. That’s why it’s important to invest in a medical dictation and translation app that makes it possible to edit any misrecognized text converted from speech.

5. Language Translation

To maintain a high quality of care for patients from all walks of life, catering to LIP (Limited English Proficient) patients means translation services are crucial. This is why the best medical dictation software will also act as an alternative to medical interpreters.

6. Multilingual Voice Recorder

It’s clear you’re looking for the top medical dictation software to record your medical notes as audio and play them back. But what if you could record clinical conversations with multilingual patients in a way that is PHI and HIPAA compliant while simultaneously creating a transcript of the conversation? 

7. Audio & Transcript Download Capability

If you want to download your medical voice recordings as files or want your multilingual medical dictation software to maintain a digital papertrail for you, make sure you choose a solution that allows you to export your conversations in WAV format and text file format. 

8. Conversation Naming

After you’ve been using your multilingual medical conversation dictation software for some time, you’ll especially appreciate conversation labeling. We recommend you establish a naming convention for your conversations. This means you’ll need an app that allows you to name the chats. Consider using the name of the patient with whom you’re speaking and/or some keywords related to the topic discussed.

9. Date & Timestamps

It’s easy to take for granted the convenience of date and time stamps on emails and instant messages. However, they are crucial when it comes to referencing timelines and conversations. So before you invest in a medical dictation app for multilingual conversations, confirm that it will display the date and time of each conversation. This will come in handy for reference should you need to pull up a record of your patient-nurse or patient-doctor conversation.

10. Multilingual Medical Dictation Playback

The ability to play back the audio of your medical dictations more than once during your conversation is an important feature in software for medical dictation. This will come in handy if you need to repeat something to the patient with whom you are speaking.

Try a 3-in-1 Medical Dictation Tool That’s HIPAA-Compliant

At Pairaphrase, we developed the all-around best HIPAA-compliant medical conversation dictation app.

This is because we’re focused on ease-of-use combined with powerful functionality to give you smart, safe and fast medical dictation within a web-based environment. You get secure and HIPAA-compliant speech dictation, transcription and translation.

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